Questions setting process

The examination system follows a process of initial question setting, moderation, and finalization of questions that ensures fairness, accuracy, and reliability in assessing students’ knowledge and skills. This method involves multiple stages to uphold the integrity of the examination process and maintain standards. Here’s how the process typically unfolds:

1. Initial question setting:

This phase involves setting of questions by subject matter experts who are well-versed in the subject matter being tested, usually these questions are designed to cover the breadth and depth of the curriculum or syllabus being assessed. The questions are formulated with careful consideration given to clarity, relevance, and difficulty level, ensuring they align with the learning objectives and intended outcomes of the examination.

2. Moderation:

After the initial set of questions is prepared, a moderation process takes place. Moderation involves a thorough review of the questions by a panel of experts or experienced educators who are not involved in question setting process. During this stage, the questions are scrutinized for accuracy, appropriateness, and adherence to established guidelines. Any discrepancies or issues identified in the questions are addressed through discussion and revision. The main objective of moderation is to enhance the quality and fairness of the examination by ensuring that the questions are clear, unbiased, and free from errors or ambiguities.

3. Final setting of questions:

Once the moderation process is completed and any necessary revisions have been made, the final set of questions is processed. This set comprises the questions that will be included in the examination paper. The final selection of particular set of questions is based on the collective judgment of the moderation panel, taking into account factors such as the validity, reliability, and balance of the questions.

There are standard set of rules and guidelines that should be strictly follow by the questions setters.


Result out

1. Coding of examination papers:

After students have completed their exams, the examination papers are coded to anonymize them, ensuring impartiality during the grading process. Each paper is assigned a unique identifier or code, dissociated from the student’s identity.

2. Grading and scrutiny:

Grading of the coded examination papers is carried out by qualified examiners, often subject matter experts or experienced instructors. They assess each response according to predefined marking schemes. Once the grading is completed, a scrutiny process follows. During scrutiny, the graded papers undergo a thorough review to verify the accuracy and consistency of the assigned marks.

3. Decoding and record keeping:

After scrutiny, the coded examination papers are decoded to reveal the identities of the students. The marks obtained by each student are recorded accurately and securely, ensuring data integrity. Detailed records are maintained to track the assessment process and provide transparency in case of any inquiries or appeals.

4. Result processing:

Once all the examination papers are graded, scrutinized, and marks recorded, the result processing phase begins. This involves compiling the individual scores of each student, calculating aggregate marks, and determining final grades or scores based on predetermined criteria.

5. Result Publication:

The final step in the process is the publication of examination results. This typically occurs within a specified timeframe, often aiming to release results within two months of the examination date upon making necessary official decision by the Examination Board of the university. Results may be disseminated through various channels, such as online portals, official notices, or academic institutions’ websites. Additionally, students may receive individualized result statements or grade sheet detailing their performance in each subject.

6. Feedback and appeals:

After the results are published, students may have the opportunity to seek feedback on their performance or lodge appeals if they believe there has been an error or discrepancy in the grading process. Gandaki University Board of Exam typically have established procedures for handling such requests, ensuring transparency and fairness in addressing students’ concerns.